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Registration / GTC / FAQ

Who can participate? How can i participate? How can i register? All answers and more legally information you will find here.

Contents

General Information for Registration

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The program of the Hochschulsport Stuttgart is notifiable and billable. The registration can be done easily online, by phone or personally at our office (open mo-fr from 8.00 - 12.30).

How can I register for a course?

The easiest and fastest way is the online registration at our homepage. For the registration you have to choose a course and click at the button under the description of the course. If there exist the words “Kurs buchen”, there are still some free places in the course. After having clicked that button there will appear an online-form, which you should fill out immediately. Later, the money will be taken from exactly that bank account.

It’s also possible that the course is already booked out. In this case the button will be red with the word “waiting list” on itself. You can find out here how the waiting list works. After the successful reservation you'll receive an e-mail (if your e-mail address is correct) with a link with which the announcing confirmation/the participation ticket can be printed out.

All students and staff of the University of Stuttgart and the cooperating universities of Stuttgart are eligible:

  • Universität Stuttgart
  • Macromedia Hochschule für Medien und Kommunikation
  • Hochschule der Medien
  • Hochschule für Technik
  • Hochschule für Kommunikation und Gestaltung
  • Merz Akademie
  • Staatliche Akademie der Bildenden Künste
  • Fraunhofer Institut
  • Max-Planck-Gesellschaft
  • Studierendenwerk Stuttgart

Guests and extern persons can also take part at our courses. The registration for guests or externals starts 1 week later than the official one for students/workers of the university.The amount of places for guests is however limited.

The payment of the courses can only happen by SEPA-Lastschrifteinzug. Please make sure that your bank information (IBAN, BIC) is correctly written. There will be extra costs for you if the bank information isn’t correct or if there is not enough money on the bank account.

General Terms and Condition (GTC)

Who can participate?

The students and staff of the following universities have the opportunity to participate:

  • Universität Stuttgart
  • Macromedia Hochschule für Medien und Kommunikation
  • Hochschule für Kommunikation und Gestaltung
  • Hochschule der Medien
  • Hochschule für Technik
  • Staatliche Akademie der Bildenden Künste
  • Merz Akademie
  • Fraunhofer Institut

Before the registration you have to confirm that you are a student of these academies. Please add your “Martrikelnummer” to your registration.

The staff of the University of Stuttgart should add their official phone number. 

All the guests and family members can also register up to a fixed limit. If you are under 18 years old you can’t participate at the Hochschulsport.

Participation and payment

After the registration for the offer of the Hochschulsport every participant has to pay the particular costs.

Payment
Every participant has to pay his courses after the online registration. The money will be taken three weeks after the online registration per "SEPA-Lastschriftverfahren". Please make sure that you indicate your IBAN with the online registration. The participant has to pay the costs which result from bank account errors. Errors could be empty accounts or accounts with less money than the course costs. Other errors are false information or other problems with the result that we cannot take the money from the account.

Registration for courses
On our website you can find more details about the several offers. After the online registration the money will be taken from yor account whether you visit the course or not. With the online registration the participant confirms all these rules. The participants will receive an e-mail that inculdes an booking confirmation. Please bring your booking confirmation to all your courses so the trainers can check your participation. 

Registration for excursions
The registration for excursions also should be done via online registration. With the registration the participant agrees to a prepayment. Information about the amount of the prepayment will be published on our website and depends on the several excursion.

Rebooking and cancellation of booked offers

Rebooking
The rebooking can only happen personally or per phone call in our office. A refund of the payment isn't possible. If the reclassification is for a more expensive course the difference will be billed. 

Cancellation

You can cancel a course with your personal password and link which you choose and get by your registration. Otherwise you can cancel a course by email, a phone call (0711 685 63155) or in person at our office. 

Cancellation of regular courses
The cancellation of your online registration is only possible until the 7th day after the start of the semester. After these 7 days you won't get the money back.

If you register while the semester is running the cancellation is possible until the 7th day after your registration.

A cancellation is also possible when you bring a medical confirmation to the office within 14 days after your injury. For this progress the participant only has to pay a service fee over 7,- €.

Generally a repayment isnt't possible for costs of less than 5,- €.


Cancellation of Workshops

A cancellation from single offers like workshops is only possible until two weeks (10 working days) before the course.  The participants will get the money back but a service fee of 7,- € will be taken from the bank account. Later than the two weeks period a repayment is impossible.It's also possible that another person will take part in the workshop for you. Please inform the office staff about this agreement until two days before the start of the workshop.

Cancellation of excursions

30 to 60 days before the excursion it's only possible to get 30 % of the costs (only costs over 25,- €) back. When the last 30 days before the excursion have already started, it's not possible to get any money back. Please make sure that you have in this case a trip cancellation insurance.

Scope of supply and services

Our program overview includes all the information about the duration of the several offers. Single course dates could be canceled, if:

  • The course day takes place during the holidays (for example Christmas etc.) or during a single nonbusiness day
  • Force majeure is existent
  • The gym has to be used for German University Championships or other big events
  • Unremovable disturbances like construction works, repairs etc. are existent
  • A trainer is absent and the office can't find any substitution
  • Offers in public schools have often different opening times and are connected to the school holidays

There is no right for repayment for offers wihich take place outside if the weather conditions are bad. The excursion participants have to make sure that they observe the passport and the customs duties in foreign countries.

Cancellation of offers by the Hochschulsport

The Hochschulsport has the right to cancel offers if there aren't enough participants to reach the minimum of participants of the course. You can inform yourself about this amount every time at the office. Participants that already have paid for the canceled course have the right to select another free course of our offer. In this case it's also possible to cancel and to get the whole costs back.  

Responsibility of the Hochschulsport

  • The Hochschulsport guarantees for the correctness of the offer description and also for the faithful selection of the several funding agencies
  • The Hochschulsport doesn't guarantee for persons that don't study or work at the University of Stuttgart
  • The responsibility has a limit of the triple course cost amount if the damage doesn't result from wilful or rude actions
  • The Hochschulsport will be responsible for damage that results from mistakes of an own funding agency
  • At excursions and other group events the participants take part on their own risk
  • The Hochschulsport isn't responsible for any kind of damage, burglery, accidents, loss or delays at courses that take place outside the course program. At this courses the Hochschulsport is just the intermediator of the persons and the service provider
  • The trainers and organizers of the events are presented on our homepage
  • Trips to excursions with your own car happen on your own risk
  • The entrainment of sport articles also happens on your own risk
  • The Hochschulsport isn't responsible for burglery, damage or loss of baggage
     

Sportswear

The participants can only use the gyms with clean, unused sports shoes with bright soles. These shoes have to match to several kind of sports. These rules count for all courses of our gyms. Outside on the tennis court only shoes for clay courts are allowed ( no outwardly projecting profile). There are more rules for sportswear for special kinds of sports like sailing or rowing. These rules are listed in the several sports discription. 

Gym supervision

Only participants of the Hochschulsport have the right to enter the gyms. Trainers, caretakers and other staff of the Hochschulsport should always ban other persons from the gyms.

Burglery

The organizers aren't responsible in case of burglery. All participants shouldn't bring any articles of value. At lots of places and gyms have lockers for the articles of the participants. Please use them.

Frequently Asked Questions (FAQ)

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The following universities are partners of the University sports: 

  • Universität Stuttgart
  • Macromedia Hochschule für Medien und Kommunikation
  • Hochschule der Medien
  • Hochschule für Technik
  • Hochschule für Kommunikation und Gestaltung
  • Staatliche Akademie der Bildenden Künste
  • Merz Akademie
  • Fraunhofer Institut
  • Max-Planck-Gesellschaft

Their students and workers can participate in our courses paying the student or workers price. All the other persons without the connection as a student or a worker have to register as an extern person paying the extern price. The registration for guests/externals starts 1 week later. Some very popular courses have a limit for extern registrations.

You are not allowed to participate in the courses when you are under 18 years old.

The payment for the courses is one price for the whole semester. After the booking you registration is active for the given time period of the course.

The prices can be found at the detailed courses pages.  There are three different categories: students/workers/extern persons. (f.e.: 15/20/30) That means: 15,- € for students, 20,- € for workers and 30,- € for extern people.

The payment allows you to take part in the course for the time period of the course.

The payment of the price is only possible by SEPA Lastschriftverfahren. A payment by cash or a money transfer is not possible. 

In case of any problems with your bank account please contact our office.

No you can't. A participation in our courses without a registration isn't possible.

It is possible to try all courses with free places and without any other limits once. For a second participation you have to register then. 

It will usually take 2 to 6 weeks to debit the fee from your account. The fees of some courses will be debited the first time if the course reaches a minimum of participants. 

If there wasn't enough money on your bank account or if you gave us a wrong IBAN number please contact our office. Please also have a look at the following question!

In case of a bank account problem caused by a wrong account or if the account wasn't covered the bank will charge us a service fee. That fee we have to charge you then.

If you can not register for a course because it's already booked out you can inscribe yourself on the waiting list with your email address. It doesn't matter which position you have on the waiting list because if there is a free place all persons on the list will get an email at the same time. The first one who register gets the place like first-come-first-serve.

A cancellation is only possible during the first 7 days after your registration. After that the we will charge the fee and you can't get the money back. 

A cancellation is only possible in exceptional cases, f.e. in case of injury and illness. For a payback a doctor's certificate is necessary within 14 days after the injury. Afterwards we refund the costs charging a service fee of 7,- €. 

We won't refund fees lower than 5,- €

For workshops and excursions please consider the conditions of participation with its deadlines and fees. 

For a change of reservation please contact our office. A refund in case of a change of reservation doesn't exist. If the new booking is more expensive, we charge the difference.

Most of the courses also run during the semester holidays. You can always have a look at the course dates on our homepage. Just click on the time span of the course and you'll find all dates the course will be taking place.

All holidays without sports program and other important dates you'll find here

Only via e-mail we can inform you about cancelled courses, free places, additional offers etc. To get all this important information please specify your e-mail address! Pay attention that it's written correctly.

Please note: It may happen that our e-mails will arrive in your SPAM folder. Please often check your SPAM folder for important e-mails and change the settings, if necessary, to be sure you get all the improtant information.  

All holidays without sports program and other important dates you'll find here

If a course is cancelled short-term, the trainer will write an e-mail to all participants.

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At first your trainer has to confirm that you participated regular in the course.

With that confirmation you come to our office and we give you a stamp for you bonus booklet.

All students and employees, which are official registered for the courses, excursions and workshops are covered by UKBW (Unfall-Kasse Baden-Württemberg). Including events like German Study Championship or Campus Run. 

External people have no insurance covered by Hochschulsport. 

For all participants we recommend to take out the following insurance (especially for outdoor sports and excursions):

  • liability insurance
  • casualty insurance
  • travel cancellation insurance
  • overseas health insurance 

contact

 

General Hochschulsport

Allmandring 28f, 70569 Stuttgart, Germany